How to Use No-Dues Verifier
Verify student dues quickly by comparing the management-provided student list with book-issue and fine-due records.
Why Use No-Dues Verifier?
At the end of the academic year or during convocation, the Institution/University Management or higher authority may provide the library with a list of students whose dues need to be verified before final clearance.
The list may be very long, making it difficult and time-consuming for library staff to manually check every student. Different students may have different types of dues: some may have only books issued, some may have only outstanding fines, some may have both books and fines, while others may have no dues at all.
The No-Dues Verifier makes this process faster and error-free by automatically checking the student list against book-issue and fine-due records and generating a clean, student-wise clearance report.
You Need 3 Files
Only three files are required to generate the No-Dues Verification Report.
Master File
The Master File is the list of students provided by the Institution/University Management or higher authority for whom the library needs to verify the dues status.
This is the primary list against which the No-Dues Verifier checks the library records.
Books Issue File
The Books Issue File contains records of books that are currently issued to students.
The file should contain the relevant book-issue records covering the required checking period up to the current verification date.
Fine Due File
The Fine Due File contains outstanding fine records of students up to the current verification date.
Steps to Use the No-Dues Verifier
Prepare three files, upload them, generate the report, and review the results.
Prepare the Master File
Get the student list provided by the Institution/University Management or higher authority and format it using the LISWALA Master File template.
Prepare the Books Issue File
Export currently issued-book records from your ILS, such as KOHA, SOUL, or LibSys, covering the required checking period up to the current date.
Prepare the Fine Due File
Export outstanding fine records up to the current verification date and format them using the Fine Due Template.
Upload All Three Files
Open the No-Dues Verifier and upload the Master File, Books Issue File, and Fine Due File into their respective upload areas.
Generate the Report
After all three files are uploaded, click Generate Report. The tool automatically cross-references the records and generates the student-wise dues status.
Review the Results
Review the student-wise report to identify: Only Books | Only Fine | Books + Fine | No Dues.
Your Report Shows & Export Options
After reviewing the results, download the report as PDF or Excel, or print it directly from the page.
Issued books pending
Unpaid fine balance
Both books & fines
Fully cleared for exit
Ready to Verify Student Dues?
Upload the three required files and generate your No-Dues Verification Report.